Home KM March 2013
Home KM Nov 2014
=> Pengurusan Pengetahuan
=> Pelaksanaan KM I
=> Pelaksanaan KM II
=> Classify Me
=> Peralatan Pengurusan Pengetahuan
=> Activities KM Nov 2014
=> Contact
Peralatan Pengurusan Pengetahuan
Knowledge Management Application Day 2 11 Nov 2014c

Classifying Me



Going Folderless with Metadata for a Superior Approach to ECM

Nurhaisyam Safreean


Understanding Metadata Metadata is "data about data".


The are two types :


Structural metadata - about the design and specification of data structures or "data about the containers of data”

Descriptive metadata about individual instances of application data or the data content.



What Gartner says about Metadata


How Metadata Improves Business Opportunities and Threats (Gartner, March 2012 )

"Metadata unlocks the value of data… …it requires management attention."

"Failure to manage metadata properly will hamper critical activities such as information management, business process management and service-oriented architecture (SOA) initiatives."


What is Metadata?

Information about information

Type or Class -Proposal, quotation, invoice



Dates -Created, Effective, Renewal

Status -In Review, Approved, etc.

Retention period

Typical use case is simple tagging: it's helpful for search, but not much else. M-Files uses metadata to "virtualize" content management




Metadata-driven Navigation (aka Dynamic Views)

Imagine a completely dynamic "virtual folder" structure

Documents appear in all relevant "views" automatically

Only one copy, so no duplication



Metadata-driven, Multi-faceted Permissions



Permissions can be based on multiple properties and objects:

Any information object, not just documents: Projects, Cases, Audits

Employees can access only documents related to their BU & Dept.

John sees the Chicago budget since he is in both the Chicago & Finance groups



Metadata-driven "Partial" Replication




How is Metadata Defined?







The traditional way

•Documents are managed with hierarchical folders

•A memo of a meeting. Which one is best?

•Folder hierarchies are managed manually

–Required changes to hierarchies are hard to implement


The M-Files way

•Documents are classified with metadata

•The same document can appear in multiple views

•M-Files views are automatically maintained and new views are easy to create




A Short Recap

•Familiar interface – Easy to use, key to success

•Extremely efficient searches

•Version history, workflow, collaboration

•Improves quality, avoidance of conflicts


•Papers into digital format – Improves efficiency

•One-click repository for key email messages

•Document classification


Functionality Showcase

•Clients & Administration Interface

•Searching Mechanism

•Adding Files and attaching Metadata

•M-files Mobile


Hands On Practise

•Creating metadata at Administration side


 Dibina oleh Pengendali@2006 pada 13 November 2014 dan dikemaskini pada 11/21/2014

Today, there have been 3 visitors (38 hits) on this page!
This website was created for free with Own-Free-Website.com. Would you also like to have your own website?
Sign up for free